Reference: JO-1612-522
Posted on: 1/4/2017
Job type: Permanent
Sector: Media and Internet
 
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Recruitment Coordinator
20 hours per week - permanent position - Chicago - Monday through Friday - home based (one day in office)

Responsible to provide recruitment coordination for Hudson Americas' RPO practice, complying with company policy and EEO, ADA and Affirmative Action guidelines. Primary responsibilities include job posting, interview scheduling/coordination, initiation and monitoring for background checks, conducting reference checks, processing candidate correspondence and applicant tracking. Accountable to support recruiters' efforts to attract and identify top talent for key opportunities in order to meet clients' contractual commitments and service level agreements. Responsible to work in an efficient, high quality, timely, cost effective manner, using a continuous improvement approach.

Essential Job Functions:

Strategy Support - Execute recruitment coordination strategies established by RPO leadership, resulting in increased, profitable business.

Job Posting - Assist recruitment team with job posting tasks. Advertise open positions on appropriate websites.

Recruitment Process - Accountable to coordinate the recruitment process. Schedule and communicate phone and in-person interviews. Schedule and coordinate candidate travel as needed. Craft offer letters based on information provided by recruiters. Initiate and monitor background checks. Conduct candidate reference checks. Process recruitment related correspondence.

Applicant Tracking - Enter data into Applicant Tracking System(s) to ensure accurate and consistent tracking of candidates from requisition open to close status.

Candidate Management - Accountable to develop positive rapport with candidates during recruitment coordination interactions. Perform activities to ensure candidates receive the information needed during each step of the recruitment coordination effort.

Client Relationship Management - Responsible to develop positive rapport with hiring managers throughout the recruitment coordination process in order to achieve client satisfaction and to help meet service level agreements from a recruitment perspective. Serve as a client point of contact when the recruiter is unavailable. Identify and resolve day-to-day issues that take place during the recruitment coordination process. Proactively engage recruiters or leadership as needed to resolve issues when assistance is needed.

Compliance - Ensure individual compliance to policies, procedures, client commitments and federal regulatory requirements, including EEO, ADA and Affirmative Action guidelines, as well as state and local laws and regulations. Also ensure required information is entered and maintained in company systems consistently, accurately and timely.

Professionalism - Accountable to treat all candidates and hiring managers in a professional manner, and responsible to ensure that all business is conducted while demonstrating integrity and fairness.

Performance Management - Participate in Hudson's performance management process, demonstrating action toward professional development in support of company business objectives.

Training - Participate in training regarding recruitment processes, tools, and technology with focus to optimize recruitment coordination capabilities.

Collaboration - Work collaboratively with RPO team members in order to ensure effective recruitment coordination. Contribute to cross-functional work to support the use of leading
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their
supervisor in compliance with Federal and State Laws.
recruitment coordination practices and techniques and to ensure high quality while reducing the cost to serve.

Change Management - Actively participate in business change initiatives in a way that fosters and positively impacts the client and Hudson's continuous improvement approach.

Networking - Network within the client's industry contacts, association memberships, trade groups and social networking sites to support a funnel of candidates needed for client-related positions. Also network within the RPO industry to enhance industry knowledge. Promote Hudson and the business, representing the company in a professional manner.

Perform special projects and other related duties as assigned.

Education:
High school degree or equivalent required. Bachelor's degree in Human Resources or related field preferred.

Experience:
Minimum of 1 year relevant administrative, human resource or recruitment process experience required. Experience with shared services preferred.

Required Skills:
1. Proven administrative, human resource or recruitment process experience
2. Strong sense of initiative
3. Resourceful and results-oriented
4. Outstanding verbal and written communication skills
5. Strong attention to detail
6. Ability to prioritize, manage time well, quickly address required tasks and adjust focus as needed
7. Strong organization skills and ability to follow-up on tasks consistently and efficiently
8. Ability to work in a fast paced, dynamic, high volume team environment
9. Flexible, resilient and willing to learn new skills
10. Experience coordinating key tasks, contributing to a larger project
11. Proficiency with MS Office (Word, Excel, PowerPoint and Outlook)
12. Commitment to Hudson's core values - integrity, respect, collaboration, empowerment and responsibility

Preferred Skills
1. Exposure to online recruitment tools and Applicant Tracking Systems
2. Knowledge of RPO business
3. Knowledge of the client's industry
4. Familiar with the shared services model

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